Post-Application Activities

Audits

To help ensure the security of the restricted data and to prevent breaches of respondent confidentiality, HRS may conduct an audit. The audit process involves an unannounced site inspection of the work site(s) by an independent investigator, who will seek to verify compliance with the user's restricted data security plan. Violations will be the subject of further investigation and may result in withdrawal of data access, among other possible penalties.

Modifying your Agreement

Submit the Modify an Agreement form to make changes to an existing Restricted Data Agreement (RDA), or to make changes to a submitted RDA Application. See below for the types of modifications that can be submitted.

If you have not already done so and your RDA was created before 11/07/2019, you will need to create a website account and submit the RDA Administrator Registration form.

Modification Type Descriptions

The information and documentation required for each type of modification is detailed below. Unless otherwise specified, attached documents must be in .pdf format.

Annual renewal

Your agreement must be renewed annually. Submit this modification within 30 days of your expiration date to maintain uninterrupted data access.

If you need to make changes to your agreement (add/remove team members, update data security or protection plans, etc.), submit the changes as separate modifications before you submit your annual renewal.

To submit this modification, you need:

  • A brief description of how you've used HRS Restricted Data
  • A brief description of any changes to your project research plan(s)
  • A list of citations for any publications, papers, or reports that used HRS Restricted Data under this agreement

Update a project research plan or IRB review

Submit this modification to update the following information for a project:

  • IRB review documentation
  • Research abstract
  • The HRS Restricted data products and variables you intend to use in your research, including planned data analyses
  • Why the public data are not adequate for your research purposes
  • How the results you plan to export or publish will comply with the requirements of disclosure limitation review

Updated documentation of IRB approval is required to submit this modification.

Submit a CMS DUA

Submit this modification to add a CMS DUA to a project.

Remove team members from an RDA

Submit this modification to remove team members from an RDA. Removed team members will no longer have access to HRS restricted data.

Remove team members from a project

Removed team members will no longer have access to HRS restricted data for the selected project.

Add team members to a project

Submit this modification to add team members to a research project.

For each new project team member who was not previously included in your agreement, you need:

  • Name
  • Role on project
  • Phone number
  • Email address
  • Indicate if the team member requires access to the data

New team members who require access to the data will be asked to create a website account and submit a Data Security Plan, a signed MiCDA Data Enclave Confidentiality Agreement and current CV.

New team members who do NOT have access to the data will be asked to create an account on this website and submit only the HRS Disclosure Limitation Review Policy Agreement form.

Update a team member's information

Submit this modification to update project roles and data access requirements of a team member.

Name, contact information, and CV can also be updated if the team member does not have their own account on this website.

Team members who did not previously have access to the data will be asked to create a website account and submit a Data Security Plan, a signed MiCDA Data Enclave Confidentiality Agreement, and a current CV.

Update or add a team member's Data Security Plan (VDI)

Submit this modification to revise or add an additional Data Security Plan for the team member. An approved Data Security Plan is required for every computer/location the team member will use to access the VDI.

Request additional data for a project

Submit this modification to request additional data products for a research project.

Add a new research project

Submit this modification to add a new research project to an RDA.

To submit this modification, you need:

  • Project title and research abstract
    • The HRS Restricted data products and variables you intend to use in your research, including planned data analyses
    • Why the public data are not adequate for your research purposes
    • How the results you plan to export or publish will comply with the requirements of disclosure limitation review
  • Documentation of IRB approval from your institution, in .pdf format

Team members already included in your agreement can be selected and added to the new project. For each new team member (those not already included on your agreement), you need:

  • Name
  • Role on project
  • Phone number
  • Email address

New team members who require access to the data will be asked to create a website account and submit a Data Security Plan, a signed MiCDA Data Enclave Confidentiality Agreement, and a current CV.

New team members who do NOT have access to the data will be asked to create an account on this website and submit only the HRS Disclosure Limitation Review Policy Agreement form.

Terminate a research project

Submit this modification to terminate a research project.

The principal investigator and team members will no longer have access to HRS restricted data requested for this project.

Note that terminating a project does not terminate an agreement. This modification is only useful for agreements with multiple active projects.

Terminate agreement

Submit this modification to terminate an RDA. The principal investigator and all project team members will no longer have access to HRS restricted data.

To submit this modification, you need a list of citations for any publications, papers, or reports that used HRS Restricted Data under this agreement.